NPSWG Constitution and By-Laws
(Revised April 2005)
Article I - Name
Section 1 The name of
this organization shall be Northwest PA Spinners and Weavers Guild.
Article II - Purpose
Section 1 The purpose of
this organization shall be to promote education and interest in the art
of spinning, dyeing, weaving and fiber related techniques.
Section 2 To learn and to
share our learning, to motivate and inspire one another, to extend the
scope of our work, to foster exchange of information, to reserve our
historical arts and skills, to raise the quality level of our work,
especially in design and color and to involve the schools in our arts.
Section 3 All of the
activities of this organization shall be without gain or profit,
directly or indirectly, incidental or otherwise, to its members.
Article III -
Section 1 Any individual
who is interested in the objectives of this organization, and who pays
current dues, shall be eligible for membership and receive a guild
newsletter. Paid membership dues entitles immediate family members to
participate in any and all activities of the guild.
Article IV - Election of Officers
Section 1 The officers
- Newsletter Editor
Section 2 These officers
and heads of standing committees shall constitute the Executive Board.
Section 3 Biannually, at
the first meeting of the year, the President shall appoint one of the
members-at-large as a Presiding Officer of the Nominating committee.
This committee shall consist of the Presiding Officer and no less than
two other members. They shall present a slate of officers at the
following meeting. Nominations from the floor shall be called for;
nominees must agree in advance of the voting to serve in that office if
Section 4 The privileges
of holding office and voting shall be limited to those persons holding
valid memberships as defined in Article
Section 5 Officers shall
assume office June 1. In the event of an officer not completing a term,
the Executive Board will appoint someone to serve the portion
Article V - Duties of Officers
Section 1 The President
shall preside at all meetings of the organization and the Executive
Board, and shall be a member ex-officio of all committees except the
Nominating Committee. The President shall also appoint committees for
special projects as the need arises.
Section 2 The
Vice-President shall act as aide to the President and preside as the
President in the absence of the President. The Vice-President shall
also be responsible for planning programs from January 1 following the
June inauguration to January 1 two years hence.
Section 3 The Secretary
shall keep accurate written records of all meetings of the organization
and of the Executive board and shall act as Corresponding Secretary as
Section 4 The Treasurer
shall receive the dues of the organization, keep an accurate record of
receipts and expenditures, and shall pay out funds as authorized by the
Executive Board. The annual financial report shall be presented at the
end of the fiscal year, and a proposed budget shall be presented at the
beginning of each fiscal year. The Membership Chairman shall keep a
current membership list, assign numbers to new members and work closely
with the Treasurer.
Section 5 The Newsletter
Editor shall assemble information from members and other guilds,
organize and type the newsletter, run sufficient copies, ready it for
mailing and have it sent out one to two weeks prior to the regular
Article VI - Schedule and Quorum of General Membership
Section 1 The regular
meeting of the organization will be held bi-monthly.
Section 2 Special
meetings may be called by the President, one other officer, and at
least five other members to discuss only the item or items for which
such meeting was called.
Section 3 A quorum shall
be composed of two officers and at least 10 other members in good
Article VII - Parlimentary Authority
Section 1 Roberts Rules
of Order Revised shall govern the organization in all applicable cases.
Article VIII - Amendments
Section 1 The
Constitution and By-Laws may be amended or revised at any regular
meeting of the organization by two-thirds vote of the members present
and voting, provided the membership has been advised in advance of the
Standing Rules and Procedures
Section 1 Dues shall be
set at $20.00 per membership per annum.
Section 2 Annual dues
shall be payable by the beginning of the fiscal year, January 1. Unpaid
members are dropped from the rolls prior to publication of the March
newsletter. March issue of The Hub carries a full list of paid members.
New persons joining prior to July 1 will pay full membership. Persons
joining after July 1 will pay half membership. Membership includes
family members living in one household.
The policy applies only to events that we attend as a
guild; as always, individual members are welcome to demonstrate as they
Section 1 The fee for
demonstrations at events that charge admissions is $100 to the guild
Section 2 If the event is
a fleece-to-shawl demonstration, the guild will retain ownership of the
shawl. (The policy applies just to fleece-to-shawl demonstrations, not
competitions where prizes are awarded.)
Section 3 The fee may be
waived or reduced at the discretion of the guild.
Helen McCartney Memorial Scholarship
The purpose of the Helen McCartney Scholarship is to
further the education of guild members in spinning, weaving, and dyeing.
Section 1 Members
attending a workshop or conference may request a scholarship for up to
one-half of a workshop fee, up to a maximum of $100. Workshop teachers
usually need to know attendance figures one month prior to the event
and low enrollment may result in cancellation of the event. therefore,
scholarship applications deadlines should be set at least two weeks
before the cancellation date, allowing time to reach a decision so the
applicant may be included in the initial workshop attendance figures.
Scholarship decisions will be based on value of the proposed
presentation by the scholarship recipient to the general guild
membership. If the workshop is cancelled, the scholarship must be
returned to the guild.
Section 2 In return,
scholarship recipients are expected to present a program on the
workshop topic to the guild within one year. This program should be
scheduled in cooperation with the program coordinator relatively soon
after workshop attendance, while enthusiasm and knowledge are fresh.
Section 3 No more that a
total of three individual awards will be made in a calendar year, which
creates a cap of $300/year.
Section 4 The scholarship
committee will meet at regularly scheduled guild meetings whenever
there is a request for funds. Funding requests may be submitted to any
Section 5 In order to
maintain the scholarship fund, the guild will
a.) on the date of the recipient’s program to the
guild, reimburse the scholarship fund the amount usually paid to a
program presenter; and
b.) donate the proceeds from the raffle of one shawl
Members are encouraged to add a scholarship
contribution to their annual dues payments.
IV. Heads of Standing Committees and Duties
Section 1 These shall
- Guild Equipment
- Public Relations
- Helen McCartney Memorial Scholarship Committee
- Interguild Representative
Additional heads of Standing Committees may be appointed
with the approval of other officers.
Section 2 Duties of the
Librarian shall consist of being responsible for collecting,
cataloging, and care, arrangement, and repair of books, manuscripts and
Section 3 Duties of the
Hospitality committee shall be to keep the "Resource Card File" up to
date, coordinate refreshments at the meetings and to be responsible for
Section 4 Duties of the
Grant/Funding Committee are to search out, apply for, and elicit funds
from all available sources with the approval of the Executive Board.
Section 5 Duties of the
Awards Chairman shall consist of bringing to the Board of Directors a
list of individual(s) he or she feels is deserving of a service award.
The Chairman will then arrange for the award to be made and will
Section 6 Duties of the
Guild Equipment Chairman will be housing the guild equipment when it is
not being rented. The chairman will make sure the equipment is in good
working order and make adjustments when needed. If repairs are
necessary the Board will determine if these are routine (ordinary wear
and tear), or if they are of a more serious nature. The Chairman will
be responsible for retaining the "Equipment Rental Agreement" form from
each individual renting equipment. Equipment rental is available for
members only at $12 per month for 8H Baby Wolf loom and $6 per month
for all other equipment. A $12 per week late fee will be assessed if
the loom is not returned by the due date.